Xero Order Management: Sync Orders and Inventory with Xero
Xero is accounting software. You need order management software.
- Orders placed in BSimple create Xero invoices automatically
- Purchase orders matched to Xero bills
- Real-time inventory sync with Xero
- Customer ordering portal orders flow to Xero
- GST-compliant for Australian businesses
- COGS tracked per order
Xero is excellent at accounting, but it doesn’t manage orders. It doesn’t have a customer ordering portal. It doesn’t have a purchase order workflow. It doesn’t generate warehouse pick lists. BSimple fills this gap: orders are managed in BSimple (captured from customers, portals, phone, ecommerce), fulfilled by your warehouse, and Xero invoices are created automatically on fulfilment. No double entry. No reconciliation headaches.
Orders in BSimple, Accounting in Xero
This is how the integration works in practice. A customer places an order in BSimple (via portal, phone, or ecommerce integration). You fulfill the order in the warehouse — pick, pack, dispatch. When you mark the order fulfilled in BSimple, a Xero invoice is created automatically. The invoice reflects the items, quantities, prices, and tax. Your warehouse picks from inventory. Xero sees the inventory consumed and the revenue earned. Everything stays in sync without manual data entry. Link to order management system.
Purchase Orders and Supplier Bills in Xero
You create purchase orders in BSimple for raw materials or stock. When goods arrive from the supplier, you match the delivery to the PO in BSimple. BSimple then creates the corresponding Xero bill automatically. Your accounts payable is managed correctly without manual entry. Supplier invoices are matched to purchase orders. There’s an audit trail. At tax time, your input tax credits are clean because every purchase is recorded correctly. Link to Xero integration.
Real-Time Inventory Levels in Xero
Every transaction in BSimple updates your inventory value in Xero. Stock on hand, cost of goods sold, inventory asset value — always current. Australian GST is handled correctly on every transaction. You’re not guessing at stock levels or trying to reconcile Xero’s inventory to physical reality. When you fulfill an order, inventory decreases in both BSimple and Xero. When you receive goods, inventory increases in both systems. Your balance sheet is always accurate. Link to inventory management software.
Frequently Asked Questions
Does Xero have an order management system?
No. Xero is accounting software. It can create invoices and track inventory generically, but it doesn’t have order capture, a customer ordering portal, purchase order workflow, or warehouse management. You need a separate order management system.
How does BSimple connect orders with Xero?
BSimple captures orders (via portal, phone, ecommerce). When you fulfill an order, BSimple creates a Xero invoice automatically. Inventory is consumed. Revenue is recorded. Everything stays in sync without manual entry.
Can I manage purchase orders in BSimple and have them appear in Xero?
Yes. Create purchase orders in BSimple. When goods arrive, match the delivery to the PO. BSimple creates the Xero bill automatically. Your purchase records are complete and auditable.
Does order management in BSimple handle GST for Xero?
Absolutely. Every order respects your GST settings. Customer invoices include GST. Supplier bills are recorded with input tax credits. Your Xero account is always GST-compliant for Australian tax.