Chemical and Cleaning Products Inventory Software
BSimple gives chemical and cleaning product businesses the batch control and compliance records they need — without a full ERP system.
- Batch and lot tracking for compliance — every batch manufactured or repacked gets a unique code with full supplier lot traceability
- Mass balance auditing — track certified or controlled ingredients through production for eco-label, organic, or regulatory compliance
- Production run management for blending and repackaging — define formulations, run production, automatically deduct raw materials and create finished goods
- Supplier lot traceability — record supplier lots on receipt, link to production batches, trace forward to customer invoices
- Xero integration for COGS — material costs per production batch flow to Xero for accurate P&L and cost-per-unit reporting
- Customer ordering portals for trade customers — cleaners, facilities managers, and retailers place repeat orders online
Chemical and cleaning product businesses operate under obligations that most industries don’t face. Safety data sheets. Compliance with Australian industrial chemical regulations. Labelling requirements. And if you’re making eco-labelled or certified products, you may have certification audit requirements on top of that. Oh, and if you’re blending or repackaging, you need to know exactly what went into every batch — not just for compliance, but because a mislabelled or contaminated batch can have serious consequences.
The reality for many small chemical blenders and cleaning product manufacturers in Australia is that they’re managing all of this on spreadsheets — a lot of them, manually maintained, with no reliable link between the raw material that came in from the supplier and the finished product that went out to the customer. When an auditor asks for traceability records, it becomes a manual paper chase. BSimple changes that. The manufacturing module gives you a complete digital trail from supplier lot to customer invoice, without the complexity or cost of a full ERP system.
Batch Tracking and Compliance Records
Every batch of product you manufacture or repack in BSimple gets a unique batch code. That code is linked to the production run record, which captures the date, the ingredients used, the quantities, the supplier lots of each raw material, and the finished quantity produced. These records are stored in the system and available immediately — not in a filing cabinet somewhere.
When raw materials arrive from a supplier, you record the supplier’s lot number against the stock receipt. That lot is then linked to every production batch where it’s used. When finished goods are dispatched to customers, the batch is recorded against the sales order and Xero invoice.
The result is full forward and backward traceability. If a supplier notifies you of a safety issue with a raw material — say, a batch of surfactant that doesn’t meet specification — you can immediately identify which of your finished product batches used it, and which customers received product from those batches. That’s the kind of rapid response that compliance requires and that a spreadsheet can’t deliver.
Compliance records are also available for audits — production history, ingredient sources, batch quantities, dispatch records. All in one system. For more detail on the manufacturing module, see our manufacturing inventory software page.
Repackaging and Blending Operations
A large proportion of Australian cleaning product businesses don’t manufacture from scratch — they buy in bulk raw materials or concentrates and either blend them into formulations or repack them into smaller pack sizes for trade and retail distribution. BSimple’s production module handles both workflows.
For blending operations, you define your formulations as Bills of Materials — ingredients, ratios, wastage allowances for each raw material. When you run production, BSimple calculates the exact quantities of each ingredient needed for your planned batch size, checks stock availability, and deducts raw materials from bulk inventory when the run is completed. Finished goods in your target pack size are created in stock automatically.
For repackaging operations, you define a conversion recipe — for example, 200 litres of bulk concentrate repacked into 100 x 2L bottles, with allowance for container losses. BSimple manages the bulk inventory deduction and finished goods creation with full batch linkage.
Mass balance tracking is available for businesses that need to demonstrate certified ingredient use. If you’re making products with organic, bio-based, or eco-certified ingredients, BSimple can certify specific inventory batches and track them separately from non-certified stock through production. Audit reports show the mass balance of certified inputs to certified outputs — exactly what certifiers require.
Inventory and Accounting for Chemical Businesses
Running a chemical or cleaning products business means managing multiple inventory categories simultaneously — bulk raw materials, packaging components, work-in-progress batches, and finished goods in multiple pack sizes. BSimple gives you inventory visibility across all of these in one place, with stock levels, valuations, and movements tracked in real time.
For trade customers — commercial cleaners, facilities management companies, hospitality groups, retailers — BSimple’s customer ordering portal lets them place repeat orders online without calling or emailing. You set their pricing tier, they log in and order. Orders flow directly into BSimple for picking and dispatch, and Xero invoices are generated automatically.
Xero integration handles the accounting side: COGS per production batch flows to Xero so your P&L shows true cost-per-unit. Purchase orders for raw materials match to supplier bills in Xero when stock is received. GST-compliant invoicing for both B2B and B2C sales. For businesses buying in large volumes with mixed GST treatment on inputs, BSimple handles that correctly for clean BAS reporting.
To see how the customer ordering portal works, visit our order management system page.
Keeping up with chemical and cleaning product inventory can be a real headache, especially for wholesale and manufacturing businesses. Streamline your operations with an integrated order and inventory management system that seamlessly syncs with your offline inventory software and inventory management code. Get full visibility and control, even when you’re on the go.
Frequently Asked Questions
Can BSimple track chemical lots for compliance?
Yes. BSimple records supplier lot numbers on stock receipts and links them to production batches. Every finished product batch has a traceable record of the raw material lots used. This provides full backward traceability for compliance audits and rapid forward traceability if a supplier lot issue arises. Compliance records — production dates, ingredients, quantities, dispatch records — are stored in the system and available immediately for audits.
Does BSimple support repackaging and blending operations?
Yes. BSimple’s production module handles both blending (combining raw materials into formulations) and repackaging (converting bulk stock into smaller pack sizes). You define recipes or conversion Bills of Materials, run production, and BSimple deducts raw materials and creates finished goods automatically. Batch codes are assigned to each production run, maintaining traceability through the whole process.
How does mass balance tracking work in BSimple?
Mass balance tracking in BSimple lets you certify specific inventory batches as meeting a particular standard — organic, bio-based, eco-certified, or other regulated classifications. Certified batches are tracked separately from non-certified stock through the production process. When you produce a certified finished product, BSimple records which certified raw material batches were used and the quantities, giving you the mass balance report your certifier requires to demonstrate that certified inputs equal certified outputs.
Can BSimple handle both bulk purchasing and retail packaging?
Yes. BSimple manages inventory across multiple pack sizes simultaneously. You can hold bulk raw materials in drums or IBC containers, manage intermediate bulk inventory, and track finished goods in multiple retail pack sizes — all within the same system. Production runs handle the conversion from bulk to finished pack sizes with automatic inventory movements. Customer pricing tiers let you sell the same product at different prices to different customer categories (trade vs retail vs distributor).
Does BSimple integrate with Xero for chemical businesses?
Yes. BSimple connects to Xero via the official API. Production COGS flows to Xero automatically per batch. Purchase orders for raw materials match to supplier bills. Sales orders create Xero invoices for both B2B trade customers and any direct sales. GST is handled correctly on both inputs and outputs, with mixed tax treatment (where some inputs are GST-free) managed accurately for clean BAS reporting. Australian support is available on 1300 980 598 from the team in North Arm QLD.