Guide / pharmacy supply
Inventory software for pharmacy — the honest boundaries
Pharmacy stock punishes loose records: expiry, batch recall and traceability are compliance, not features. What BSimple genuinely covers — pharmacy wholesale and supply — and the dispensing line it does not cross.
The key facts
- Pharmacy-grade inventory means batch/lot with expiry on every movement, recall traceability supplier-to-customer, and controlled-substance record discipline.
- BSimple covers the supply side: batch and expiry tracking, trace search, multi-location stock, reorders — used by businesses in regulated food supply (ACO/NASAA/OFC), the same machinery pharmacy wholesale needs.
- Stated plainly: BSimple is not dispensing software — no prescriptions, no PoS-attached pharmacy compliance, no patient records.
- Accounting boundary: invoices push to Xero and MYOB (US integrations rolling out); compliance stays with the accounting system.
- 01The key facts
- 02What pharmacy inventory actually demands
- 03Where BSimple fits — and where it stops
- 04The test for a pharmacy-supply operation
What pharmacy inventory actually demands
Batch and expiry on every movement. Medicine is not "120 units of paracetamol" — it is batches with expiry dates, where FEFO (first-expired, first-out) is patient safety and waste management at once. The system must carry batch and expiry on receipts, issues and returns, and flag short-dated stock before it becomes waste.
Traceability that survives a recall. Supplier batch → shelf → dispensed/sold: when a manufacturer recalls a lot, the answer must be minutes, not days — which customers, which shelves, what is still in stock. Batch trace search is the capability, and it is a query over movements, not a report assembled by hand.
Counts and controls. High-turn stock with tight oversight: cycle counts, variances explained with a name attached, and an audit trail that satisfies inspections. Controlled substances add their own statutory regimes — that is the boundary line below.
Purchasing discipline. Reorder levels with lead times that respect supply chains which cannot be casually substituted, plus supplier reconciliation that survives part-shipments and price changes.
Where BSimple fits — and where it stops
We build BSimple, so weigh that. For pharmacy wholesale and supply businesses — distributors of medicines, medical supplies and consumables to pharmacies and clinics — BSimple runs the operational record: batch and expiry tracking on every movement, batch trace search from supplier to customer, multi-location stock, purchasing from demand with GST-inc/ex-GST reconciliation, and customer ordering portals for regular trade buyers. The batch machinery is the same one existing customers rely on for organic certification (ACO/NASAA/OFC) — regulated-supply discipline, proven.
The boundary, stated plainly: BSimple is not pharmacy dispensing software — no prescriptions, no patient records, no PoS-attached pharmacy compliance, and no controlled-substances statutory reporting. A retail pharmacy's dispensing system sits in that category and stays there; BSimple serves the supply chain behind pharmacies and clinics. The lab-supply comparison covers an adjacent regulated setting, and the veterinary-supply variant another.
The test for a pharmacy-supply operation
On the trial: receive one product with three batches and different expiry dates, sell against FEFO, then run a mock recall — trace the batch to every customer and every remaining shelf location. Time it. Then set one reorder and check the reconciliation of a supplier invoice with a price change. Those four results decide the fit more honestly than any feature grid — including anything this page can say about our own product.
Frequently Asked Questions
Does BSimple track batch numbers and expiry dates?
Yes — batch and expiry are carried on movements (receipts, issues, returns), short-dated stock is visible, and trace search runs from supplier to customer. It is the same machinery used for regulated organic-supply traceability.
Is BSimple dispensing software?
No — no prescriptions, patient records or pharmacy compliance modules, stated plainly. Retail pharmacies keep their dispensing system; BSimple serves wholesale and supply operations behind them.
Can it handle a product recall trace?
A recall is a query over movement history: which customers received the affected batch, and what remains on shelves. In a movement-based record that is minutes of searching, not days of reconstruction — test it with a mock recall in the trial.
Does it handle controlled substances?
No dedicated controlled-substance statutory reporting — that regime is dispensing-system and regulator territory. General batch, expiry and audit-trail discipline applies to all stock, but we do not claim compliance features we do not carry.
What does it cost for a wholesale supply business?
$180/$250/$399 per month AUD with batches, traceability and portals in every plan. The trial runs the mock-recall test on your own products before any commitment.
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