Retail / inventory control
Inventory management for retail stores
Retail inventory fails in the back room: counts done after close, supplier orders in email, and shelves that never match the system. BSimple keeps the stock record live so the shop floor can stay focused on customers.
The retail inventory problem is not the counter — it is everything behind it
Your POS rings the sale; that part usually works. Retail stock goes wrong between the sale and the shelf: deliveries received onto a pile instead of into the system, stockroom quantities nobody trusts, a "shop copy" spreadsheet drifting away from reality, and a big annual count that finds the damage too late. BSimple is the back-of-store system that keeps quantities live between those moments — it is not a point-of-sale replacement, and it works alongside whichever POS or online store you already run.
- 01The retail inventory problem is not the counter — it is everything behind it
- 02What live retail inventory looks like in BSimple
- 03Why retailers choose a dedicated inventory layer over POS add-ons
What live retail inventory looks like in BSimple
- Receiving done properly. A delivery arrives, the purchase order is received against it, and quantities update immediately — including cost prices, so margins stay honest.
- Shelf-to-stockroom visibility. Track stock across the shop floor, stockroom and any second location, so "can I check out the back?" has a real answer.
- Cycle counts that fit trading hours. Count one category in a quiet hour instead of closing for a full stocktake. Variances review and adjust on the spot — see stocktaking with a barcode scanner.
- Supplier purchasing with price checks. Purchase orders from what is selling and what is low; price variances flagged before a supplier invoice quietly costs you margin.
- Online orders in the same record. If you sell on Shopify or WooCommerce, orders sync in and stock deducts once — no separate online spreadsheet.
- Where it fits: this page is one branch of the inventory management guide.
Why retailers choose a dedicated inventory layer over POS add-ons
POS systems are built to take payments quickly; their inventory modules tend to stop at "quantity on hand". BSimple gives the back room its own depth — supplier management, purchase orders, batch and expiry detail where relevant, and customer ordering for trade or regulars — while the accounting handoff keeps your bookkeeper in Xero, MYOB or QuickBooks without re-keying. For multi-store or multi-vertical retailers, the industries overview shows how the same system adapts across contexts.
Frequently Asked Questions
Does BSimple replace my point-of-sale system?
No — BSimple runs the inventory behind the POS. Sales at the counter stay where they are; BSimple keeps the stock record, purchasing and invoicing accurate so the POS is always selling from real quantities.
We only have one small store — is this too much system?
The core loop is small: receive deliveries, sell, count occasionally. Many single-store retailers run exactly that in BSimple, and the ordering portal is there if you also serve trade customers who buy on account.
How do stocktakes work without closing the shop?
Cycle counting. Count one category at a time during quiet hours, review the variances, and adjust — the annual full-store count becomes a formality instead of a quarterly crisis.
What does it cost?
Plans start at $180/month AUD with inventory, purchasing and invoicing included. See the pricing page — and if you also run an online store, Shopify order sync is part of the same record.
Can we run more than one store on the same record?
Yes — locations are built in. The shop floor, the stockroom and any second site or warehouse hold their own live quantities on the one record, and moving stock between them is a recorded transfer rather than a text message and a guess. The same cycle-count habit works at either site: count one category in a quiet hour, wherever that category lives.
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