BSimple features

The key facts

• One record, not a tool collection: inventory, orders, purchasing and production share a ledger — what the picker sees is what the portal promised and what the books receive.
• In the box: live multi-location stock, batches and traceability, purchasing with variance flags, customer ordering portals, recipes and production runs, projects, reporting, API and MCP access.
• Deliberately not: point-of-sale, payroll or HR, a native storefront, or tax filing — the boundaries are design, not omissions.
• Pricing: Starter $180, Professional $250, Organisation $399 AUD monthly, every feature in the core plans, full-product trial.

Inventory and stock control

The core of the product: live quantities across locations, multi-level units (boxes to sleeves to individual items), and a movement-based record with an audit trail — stock on hand is derived from history, never typed. Negative-inventory guardrails catch the impossible before it reaches a customer, reorder and par levels turn the record into a purchasing signal, stocktakes run as EOFY full counts or rolling cycle counts with variances investigated rather than painted over, and batch/lot tracking adds expiry dates and traceability search — from a finished batch back to its inputs, or from a suspect lot to everything it touched.

Orders and customer portals

Orders live as stateful records — received, validated, allocated, picked, packed, invoiced, paid — on the same record the warehouse works from. Each customer gets a private ordering portal with their own product list and custom pricing via a unique link, order invitations go out by SMS or email, and pick-and-pack flows to delivery slips and an approval step where quantities commit and stock deducts. Finished invoices push to the accounting system — Xero and MYOB established, US integrations rolling out — with payment status mirroring back rather than being re-keyed.

Purchasing and production

Purchasing runs from demand: reorder levels raise purchase orders, goods receipts update stock on arrival, partial deliveries split without losing the thread, and supplier price variances are flagged at reconciliation instead of silently absorbed. The production layer is in the core plans, not a module: multi-level recipes with versioning, production runs with shortage checks, batches created with use-by dates, and mass-balance reporting used by existing customers for organic certification (ACO, NASAA, OFC). Projects group inventory and on-site assets under a customer for the job's lifetime — reserve without consuming, install and consume on invoice approval, warranty history after.

Reporting, integrations — and the boundaries

Reporting covers the operations dashboard (order, invoice and stock values), reporting views, and the mass-balance and traceability reports compliance demands. Integration is an open surface: Shopify order import by webhook, a public REST API with scoped keys (read projections for suppliers, locations, reorder levels, stocktakes, purchase orders and transfers), and an MCP endpoint so AI assistants can query the record — the automation overview maps the seams. Alongside Excel, not replacing it: import to start, export to analyse.

The boundaries are deliberate: no counter point-of-sale, no payroll or HR, no native storefront (Shopify syncs instead), and no tax filing — accounting compliance stays in the accounting system. The features page is the guided tour, the inventory pillar the deep dive, and the trial the full product on your own data.