Bakery Inventory and Recipe Software for Australian Bakeries
Bakeries need to manage two inventories at once: raw ingredients coming in and finished products going out. BSimple’s recipe and inventory system handles both:
- Ingredient inventory by weight and unit with use-by date tracking
- Recipe management for consistent products across shifts and staff
- Production batch tracking with automatic ingredient calculation
- Customer ordering portal for wholesale cafe accounts
- Par levels to trigger daily restock alerts
- Native Xero integration for ingredient COGS
Running a bakery means managing two inventories at once: the raw ingredients coming in, and the finished products going out. You’ve got recipes that need to be consistent across staff and shifts. You’ve got wholesale accounts for cafes that need to order reliably. Most bakeries track this in notebooks or spreadsheets until it becomes unmanageable and you’re guessing at how much flour to order next week.
BSimple’s recipe and inventory system is built for exactly this — without the price tag of enterprise bakery software. It’s lightweight, Australian-built, and integrates with Xero so your production costs feed straight into your accounting.
Recipe Management and Production Batches
Let’s face it: bakery recipes need to be consistent. BSimple lets you define a recipe for each baked product — croissants, sourdough, cakes, whatever — with ingredients, quantities, and wastage allowances built in. Run a production batch and BSimple calculates exactly how much flour, eggs, butter, and every other ingredient you need. It checks you have stock available and warns you if something’s low. When the batch is done, BSimple creates finished goods inventory with use-by dates automatically stamped on them.
Track production batches for wholesale orders — which batch of sourdough went to which cafe, when they ordered it, and when it expires. Full traceability from supplier lot to cafe delivery. Link every batch to your Xero records so ingredient costs roll up into COGS per product.
Ingredient Inventory and Par Levels
Your ingredient inventory isn’t just flour and eggs — it’s flour (bread strength), flour (cake flour), eggs, butter, yeast, salt, sugar, packaging materials, toppings. BSimple tracks all of it. For each ingredient, set a par level — when you hit that point, you get an alert that it’s time to reorder. No more running out of butter mid-morning.
For ingredients with shelf life — yeast expires, butter can go rancid, cream has a use-by date — BSimple tracks the date on incoming deliveries. When you use ingredients, FEFO (first expired first out) principles apply. Create purchase orders for suppliers from BSimple and track receiving. Australian bakeries know the cost of waste; this system helps you minimise it.
Wholesale Accounts and Xero Integration
Your cafe wholesale accounts need to place orders reliably. BSimple’s customer ordering portal lets each cafe log in, see your available products, and place standing orders or one-off orders. They get their own order history and invoicing. Orders flow directly into your production planning — you see what’s due, what needs baking, and when it needs delivery ready.
Xero invoices are created automatically on delivery. COGS is tracked per product using actual ingredient costs. Margin reporting shows which products are profitable and which are eating into your margin. Australian support from North Arm means when you have questions, there’s someone who understands bakery operations and Australian business.
Frequently Asked Questions
Can BSimple manage bakery recipes and production batches?
Yes. Define recipes for each baked product with ingredients, quantities, and wastage allowances. Run production batches and BSimple auto-calculates ingredient requirements, checks stock availability, and creates finished goods with use-by dates. Perfect for managing consistent output across staff and shifts.
How do I track ingredient use-by dates in BSimple?
When you receive ingredient deliveries, BSimple records the use-by date on stock. FEFO (first expired first out) logic ensures older stock is used first. You get expiry date alerts before stock expires, reducing waste and ensuring freshness.
Can wholesale cafes place orders online through BSimple?
Yes. Customer ordering portal lets wholesale accounts log in, view available products, and place orders. Standing orders and one-off orders both supported. Orders flow into your production planning and invoicing.
Does BSimple track the cost of ingredients per baked product?
Absolutely. Ingredient costs from Xero roll into production batches. You see the true COGS per product — croissants cost X, sourdough costs Y — and can report margins per product to see what’s profitable.
Is BSimple suitable for a small artisan bakery?
Perfect fit. BSimple is built for Australian SMBs, not enterprise bakeries. Affordable, lightweight, no unnecessary complexity. If you’re outgrowing spreadsheets, BSimple is the next step. If you’re already using Xero for accounting, integration is seamless.