Retail Inventory Software: Manage Stock Across All Stores
BSimple’s retail inventory software is designed for businesses managing stock across multiple locations with real-time visibility:
- Multi-location inventory tracking with automated stock transfers
- POS integration for real-time sales and stock updates
- Customer ordering portals for B2B wholesale alongside retail
- Size and variant management for apparel and fashion retail
- Reorder automation based on sales velocity by location
- Xero integration for accurate retail accounting and COGS
Managing inventory for retail is a different beast than wholesale or manufacturing. You’re dealing with walk-in customers, multiple store locations, seasonal fluctuations, and the constant challenge of having the right product in the right place at the right time. Run out of a popular item and you’ve lost the sale—overstock slow movers and you’re tying up cash in dead inventory.
BSimple understands retail inventory management because we work with Australian retailers who’ve experienced these exact challenges. Whether you’re running a single shopfront with plans to expand, managing 3-5 locations, or operating a hybrid retail-wholesale model, BSimple gives you the visibility and control you need.
What sets BSimple apart for retail? We’re not just tracking stock—we’re helping you make smarter buying decisions, optimize stock distribution across locations, and seamlessly manage both retail shopfront sales and wholesale B2B orders from the same system.
Multi-Location Stock Management Made Simple
Here’s the retail inventory nightmare: your flagship store is out of stock on a bestseller, but your suburban location has 15 units sitting on the shelf. Your customer walks out empty-handed, and you’ve got excess inventory 20 kilometres away gathering dust.
BSimple solves this with real-time multi-location inventory tracking. You can see stock levels across all locations from a single dashboard, transfer inventory between stores with a few clicks, and make informed decisions about stock allocation based on each location’s sales patterns.
The system tracks:
- Location-specific stock levels: See exactly what’s where, in real-time
- Stock transfer history: Full audit trail of movements between locations
- Location-based reorder points: Each store can have different par levels based on local demand
- Consolidated purchasing: Buy in bulk for better pricing, then distribute to locations as needed
This level of visibility means you can balance stock across locations proactively, not reactively. When one store is running low, you’ll know if you can transfer from another location or if you need to order from your supplier.
Retail POS Integration and Real-Time Updates
Your POS system handles the transaction, but what updates your inventory? For many retailers, this means manual end-of-day stock adjustments or clunky exports and imports. There’s a better way.
BSimple integrates with retail POS systems to ensure every sale automatically updates your inventory levels. This real-time sync means your stock data is always current, your purchasing decisions are based on actual data, and you avoid the horror of selling items you don’t actually have.
The integration benefits extend beyond just stock updates:
- Automatic invoice creation in Xero when items sell
- Sales reporting by location, product category, or time period
- Customer purchase history for loyalty programs and targeted marketing
- Low stock alerts that account for in-store and online sales
For retailers operating hybrid models—shopfront sales alongside online orders or B2B wholesale—BSimple consolidates everything. Your inventory management isn’t siloed across different systems; it’s unified in one platform that talks to your POS, your accounting software, and your wholesale customers.
Smart Reordering for Retail Demand Patterns
Retail inventory management isn’t just about tracking what you have—it’s about predicting what you’ll need. Seasonal trends, local events, weather patterns, and fashion cycles all impact demand. Static reorder points don’t cut it.
BSimple’s retail inventory software analyzes your sales velocity and suggests purchase quantities based on actual demand patterns. The Auto-Builder looks at recent sales trends, current stock levels, incoming stock, and your target par levels to recommend what to buy and when.
This is particularly powerful for:
- Seasonal retail: Ramp up stock before peak season, wind down as demand drops
- Fashion and apparel: Manage sizes, colors, and styles with variant tracking
- Multi-location chains: Order for all locations in one PO, with location-specific allocations
- Fast-moving consumer goods: Never run out of bestsellers while avoiding overstock on slow movers
The system also supports negative inventory tracking for pre-orders and backorders—essential for retailers who want to capture sales even when temporarily out of stock. You can sell on expected delivery and fulfill when your next shipment arrives.
For businesses just starting out or operating simple retail models, our guide to inventory programs for small business offers additional insights. And if you’re interested in the broader principles of inventory management beyond just retail, check out our pillar guide on inventory management software.
Frequently Asked Questions
Can BSimple retail inventory software handle multiple store locations?
Yes, absolutely. BSimple is designed for multi-location retail operations. You can track inventory separately for each location, transfer stock between stores, set location-specific reorder points, and consolidate purchasing across all locations. The dashboard gives you real-time visibility into stock levels at every store.
Does BSimple integrate with my existing POS system?
BSimple integrates with major POS systems to sync sales and inventory data in real-time. Each sale at the register automatically updates your inventory levels and creates the corresponding accounting entry in Xero. Contact us with your specific POS system details, and we can confirm integration compatibility.
How does BSimple handle size and color variants for apparel retail?
BSimple supports full variant management for retail products with multiple attributes like size, color, and style. Each variant is tracked as a separate SKU with its own stock level, reorder point, and sales history. You can view stock by variant or roll up to see total stock for a product across all variants.
Can I manage both retail and wholesale from the same BSimple account?
Yes, this is one of BSimple’s strengths. Many Australian retailers also sell wholesale to other businesses. BSimple handles both seamlessly—your retail sales update inventory in real-time, while your wholesale customers can log into their dedicated ordering portals to place B2B orders. All inventory is tracked in one unified system.
What happens if I sell an item in-store that’s out of stock?
BSimple supports negative inventory tracking, which means you can process the sale even if stock is temporarily unavailable. This is useful for backorders and pre-orders. The system flags the negative stock situation so you know to prioritize that item in your next purchase order. You maintain the sale rather than losing the customer.
How long does it take to set up BSimple for a retail business?
Most retail businesses are operational within 1-2 weeks. Setup involves importing your product catalog and stock levels, connecting to your POS system and Xero, and configuring your locations and workflows. We provide onboarding support to ensure the migration from your existing system is smooth and data is transferred accurately.