Free real estate inventory software — which meaning is yours?

The key facts

• Two searches share this keyword: agency listings (properties for sale/lease) and physical contents (fixtures, appliances, furnishings across properties).
• The agency reading is not BSimple — listing management, CRM and portals for real estate are their own category; we will not pretend otherwise.
• The contents reading is a partial fit: property contents as asset records with locations and history — landlords, short-stay operators, facility managers.
• The free half: a spreadsheet genuinely covers small property registers; BSimple is paid ($180/month AUD up) with a full trial, and this page will not dress that up.
• The full picture: how the inventory record works is the hub page for everything above.

Reading 1: agency listings — the honest no

If "inventory" means the properties an agency has for sale or lease — listings, photos, inspections, buyer CRM, portal feeds — that is real estate agency software, a mature category with products built for compliance and portal syndication. BSimple is not in it: no listing management, no buyer pipeline, no inspection apps. Saying so early is the useful part of this page; the wrong software category wastes more agencies' time than any missing feature.

The narrow overlap: an agency's own physical operations — keys, signage, staging furniture — could run on any operations record. That is a facilities drawer, not an agency system, and it rarely justifies software on its own.

Reading 2: property contents — the partial yes

Landlords, short-stay operators and facility managers track physical things across properties: appliances with warranties, furnishings per unit, tools and materials for maintenance, keys. This is asset-and-stock territory, and here an operations record genuinely fits — each property as a location, contents as asset records with purchase dates and history, maintenance materials as flowing stock with reorders, and a transaction trail that answers "which unit had that fridge?" years later. The asset-tracking mechanics explain the record design, and the hardware-and-tools angle covers the maintenance-stock half.

What it does not do: rent rolls, leases, tenant communication — property management software is a different product, stated plainly.

The free half, priced honestly

For a small portfolio, a spreadsheet register — property, item, value, warranty, photo link — is genuinely free and genuinely enough; the failure mode is maintenance, not capability. Purpose-built free tiers exist for the listing problem, and open-source asset trackers for the contents problem; the totally-free dissection prices each shape of "free". BSimple is paid — $180/$250/$399 per month AUD, no free tier — and earns its cost only where property contents interact with flowing stock and suppliers: maintenance operations, short-stay turnovers at volume, facilities teams. The free-and-open-source map is the honest starting point below that threshold, and the trial tests the threshold itself.