The Best Xero Inventory Add-On for Australian SMBs

BSimple connects natively with Xero to give Australian wholesalers and manufacturers a complete inventory solution — without the ERP price tag.

Real-time two-way sync — inventory movements in BSimple create transactions in Xero automatically
COGS calculations — cost of goods sold tracked per product and pushed to Xero for accurate P&L reporting
GST compliance — GST-inclusive and GST-exclusive pricing handled correctly for BAS reporting
Purchase order matching — POs raised in BSimple match to supplier bills in Xero with one click
Multi-location inventory — track stock across warehouses, sites, or van stock with location-level visibility
Customer invoicing direct to Xero — sales orders create Xero invoices automatically, no double entry

Let’s face it — Xero is brilliant accounting software. But when it comes to inventory, it’s pretty basic out of the box. If you’re running 50, 100, or 500+ SKUs, managing wholesale purchase orders, and shipping to trade customers across Australia, Xero’s native inventory just doesn’t cut it.

That’s exactly why Australian SMBs in wholesale and manufacturing look for a dedicated Xero inventory add-on. You want something that speaks fluent Xero — not a workaround that needs manual exports and imports every time stock moves. BSimple was built from the ground up as a Xero-first inventory platform for Australian businesses. The integration is native, the GST treatment is correct, and the support team is based in Queensland.

How BSimple Connects with Xero

BSimple connects to Xero via the official Xero API, so the sync is real-time and reliable. Once you’ve linked the two accounts (takes about five minutes), the data starts flowing automatically in both directions.

Here’s how each key workflow connects:

Sales orders — when you dispatch a sales order in BSimple, it creates a Xero invoice automatically, with correct line items, tax codes, and payment terms
Purchase orders — POs raised in BSimple sync to Xero as awaiting-approval bills when stock is received, ready for your bookkeeper to reconcile
Stock adjustments — write-offs, adjustments, and stocktake variances create journal entries in Xero, keeping your balance sheet accurate
COGS tracking — cost of goods sold is calculated at the point of sale using your preferred costing method and posted to Xero in real time
GST flows correctly — tax codes from BSimple map to Xero’s tax codes so your BAS figures are always right

If you’ve been managing inventory in spreadsheets alongside Xero, you’ll notice the difference immediately. No more end-of-month reconciliation marathons. Learn more about our Xero integration and how the sync works in detail.

BSimple vs Other Xero Inventory Add-Ons

If you’re shopping around for a Xero inventory add-on, you’ll find there are quite a few options. Some are enterprise-grade platforms that started life as ERP systems — powerful, but complex and expensive for a 10-person wholesale business. Others are built primarily for retail and e-commerce, which means their purchase order and B2B wholesale workflows are an afterthought.

BSimple sits in a different spot. It was designed specifically for Australian SMBs in wholesale and manufacturing — businesses that deal with trade customers, purchase orders from suppliers, and sometimes light manufacturing or kitting. Here’s what sets it apart:

No per-user pricing lock-in — your subscription doesn’t blow out as your team grows
Built for wholesale and manufacturing — not retrofitted from a retail inventory tool
Australian support — call 1300 980 598 and speak to someone in North Arm QLD who understands your business
Fair, transparent pricing — no surprise add-on fees for features you’d expect as standard
Lightweight onboarding — most customers are up and running within a week, not months

If you’ve been burned by over-engineered software before, BSimple is worth a look. It does what an Australian wholesale or manufacturing SMB actually needs — without the complexity you’d never use.

Australian GST and Xero Compliance

GST compliance might sound boring, but get it wrong in Xero and your BAS becomes a headache. BSimple handles the Australian-specific quirks that trip up overseas inventory software.

You can set products as GST-inclusive or GST-exclusive depending on how you sell — useful if you sell both retail (inclusive) and wholesale (exclusive). Tax codes in BSimple map directly to Xero’s tax codes, so every invoice and bill that flows through carries the right GST treatment automatically.

Adjustments and write-offs are handled correctly too. If you write off damaged stock, the journal entry in Xero captures the GST component correctly so your BAS isn’t overstated. Stocktake variances flow through with proper accounting treatment.

Australian bookkeepers who work with BSimple clients regularly tell us that the Xero data comes across clean — no messy line items, no missing tax codes, no manual corrections needed at BAS time. That saves real time and real money every quarter.

Ready to see what BSimple costs? Check out our pricing page — there are no surprises and no per-user lock-in.

As an Australian cloud business management software company, BSimple specializes in seamless inventory and order management for wholesale, manufacturing, and distribution businesses with Xero integration. For those looking to streamline their operations, our Inventory Management Software Quickbooks Integration offers a hassle-free solution, while our Business Management Software In Bangladesh caters to the unique needs of Australian businesses expanding globally.

Frequently Asked Questions

What is the best Xero inventory add-on for Australian businesses?

For Australian SMBs in wholesale and manufacturing, BSimple is purpose-built to sit alongside Xero. It handles purchase orders, sales orders, COGS, GST, and multi-location stock — all syncing to Xero in real time. Unlike enterprise inventory platforms, BSimple is priced and sized for businesses with 5 to 50 staff, with Australian-based support on 1300 980 598.

Does Xero have built-in inventory management?

Xero does include basic inventory tracking — you can set up tracked inventory items and Xero will update quantities when you invoice or receive stock. But it’s limited: no purchase orders with receiving workflows, no multi-location support, no batch tracking, and no manufacturing. Most businesses managing more than a few dozen SKUs quickly outgrow it and look for a dedicated Xero inventory add-on like BSimple.

How does BSimple sync inventory with Xero?

BSimple uses the official Xero API to sync in real time. Sales orders create Xero invoices automatically. Received purchase orders match to Xero bills. Stock adjustments and write-offs create journal entries. COGS flows to your P&L. The whole process is automatic once connected — no exports, no imports, no manual reconciliation.

Can BSimple handle GST correctly in Xero?

Yes. BSimple maps to Xero’s tax codes so GST flows correctly for both sales and purchases. You can set products as GST-inclusive or GST-exclusive, and the correct treatment carries through to every Xero transaction. Adjustments and write-offs also handle GST correctly, so your BAS figures stay accurate without manual corrections.

How long does it take to set up BSimple with Xero?

Most BSimple customers connect to Xero within the first day of onboarding. The Xero integration takes about five minutes to authorise. The rest of the setup time is importing your product catalogue, configuring your pricing tiers, and testing a few orders. Most businesses are fully live within a week, and the onboarding team based in Queensland walks you through the whole process.